Weymouth Dance Festival takes great care to preserve your privacy and safeguard any personal data you provide to us. This Privacy Notice explains how we will collect and use your personal data.
We may change this Privacy Notice from time to time so please check regularly to ensure you are happy with any changes.
Who we are
We are the Weymouth Dance Festival. We are a registered charity (Charity Number 1169047). Our registered address is 11 Derby Street, Weymouth, DT4 7HX.
What personal data do we collect?
We may collect personal data from you such as:
- Your name
- Your address
- Your child’s name
- Your child’s date of birth
- Your email address
- Your telephone number
- Your bank details
How do we use your personal data?
We will use your personal data in a number of ways which may include:
- Processing your entry to take part in the festival
- Keeping you updated about your entry to the festival
- Sending you copies of our syllabus
- Keeping you updated about future festivals
- Processing volunteers applications
- Processing your payment for entry
- Including the entrant’s name in our programme
- Managing programme orders
- Processing your application to join our committee
- Responding to a general enquiry made to us
- Responding to a complaint or concern raised about any of our volunteers
- Including your name or photo on our website, social media and the local newspaper
- Recording lists of trophy holders and past trophy/award winners
- Publishing a list of class winners on our website/notice board
Who do you share my personal data with?
We will only ever use your personal data to manage your festival involvement with us, including keeping you up-to-date with any festival news.
If you are not involved in the festival, then we will only use your personal data to deal with the issue or enquiry that you have raised directly with us.
We will never sell your details to any third party and we do not buy any personal data.
We may share or disclose your personal data if we are required to do so by any law or court order.
What is the legal basis for processing my information?
In some cases, we will only process your personal data where we have your specific consent to do so. This includes photographing your child(ren) during their dances, using the photos on our website, and publishing photos of your child(ren) in the local newspaper.
We may also process your personal data because there is a legitimate interest for us to do so as part of our work, and it is reasonable to expect that your information would need to be processed by us for to complete this work. For example, it is reasonable for us to collect your name, address and contact details to be able to process your festival entry and you would reasonably expect this to happen for your festival entry to proceed.
Whenever we process your personal data under the legitimate interest lawful basis, we make sure that we consider your rights and interests and will not process your personal data if we feel that there is an imbalance, or you would not reasonably expect your data to be processed in this way.
How do you keep my information secure?
We have implemented appropriate physical, technical and organisational measures to protect the personal data from improper access, use, alteration, destruction and loss.
Our website may contain links to other sites. While we try to link only to sites that share our high standards and respect for privacy, we are not responsible for the content or the privacy practices employed by other sites. Please be aware that advertisers or websites that have links on our site may collect personally identifiable information about you. This privacy statement does not cover the information practices of those websites or advertisers. Those websites may have their own privacy policies and we encourage you to look at those policies or contact the website operators directly to understand how your personal data is used.
We may send communications to you by email. Email is not a fully secure means of communication, and whilst we do our utmost to keep our systems and communications protected we cannot guarantee this.
Our cookies help us:
- Make our website work as you’d expect
- Improve the speed/security of the site
- Collect any personally identifiable information (without your express permission)
- Collect any sensitive information (without your express permission)
- Pass personally identifiable data to third parties
- Pay sales commissions
You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.
You have various rights in respect of the personal data we hold about you:
- The right to be informed about the collection and use of your personal data
- The right to access your personal information
- The right to object to processing of your personal information
- The right to restrict the processing of your personal information
- The right to personal data portability
- The right to rectify your personal information
- The right to erase your personal information
- Rights in relation to automated decision making and profiling.
If you make a request relating to any of the rights listed above, we will consider each request in accordance with all applicable data protection laws and regulations. No administration fee will be charged for considering and/or complying with such a request unless the request is deemed to be excessive in nature.
Upon successful verification of your identity you are entitled to obtain the following information about your own personal information:
- The purposes of the collection, processing, use and storage of your personal data
- The categories of personal data stored about you
- The recipients or categories of recipients to whom your personal data has been or may be transmitted, along with the location of those recipients
- The envisaged period of storage for your personal data or the rationale for determining the storage period
- The use of any automated decision-making and/or profiling. If you want to exercise any of these rights or make a complaint, you can email email@example.com or write to:
The Data Manager
11 Derby Street, Weymouth, DT4 7HX
You can also make a complaint to the Information Commissioner’s Office. Find the contact details and further information about how to do this at: https://ico.org.uk/.
In certain circumstances we might not be able to provide you with access to some of your personal information, but where appropriate, we will notify you of the reasons for this.
How long do you keep my information for?
Your personal data will not be retained by the festival for longer than necessary in relation to the purposes for which it was originally collected, or for which it was further processed, subject to certain legal obligations mentioned below.
We will retain personal data in accordance with our data retention policy set out below. We review our data retention periods for personal data on a regular basis.
We will hold personal data relating to:
- Your festival entry for three months following the end the festival. Trophy winners’ details will be retained until the trophies are returned safely to the festival. Names engraved on trophies/shields/awards will remain there for as long as the festival continues
- Volunteering with the festival for three months following the end of your volunteering with us
- Subscribing to our email updates about future festivals – you can unsubscribe at any time from our mailing list
- We are legally required to hold some personal data to fulfil statutory obligations, for example to support certain financial transactions. We will retain this data for the required seven years following your entry
The law allows you to withdraw your consent to any usage of your data at any time without needing to specify a reason. You can withdraw your consent by emailing us at firstname.lastname@example.org.